Basis
Cash or accrual
Cash basis is simpler and fine for many owner-run businesses. Accrual is what lenders, buyers and investors read. We'll tell you which one your situation actually calls for rather than defaulting to the cheaper one.
Services
Three engagements, and the exact line where each one ends.
Most bookkeeping proposals describe activity. This page describes deliverables — what arrives, when it arrives, and what it will and won't contain.
If something you need isn't listed here, it isn't quietly included.
Ongoing engagement
Monthly close
The core service. Every connected account is reconciled to its month-end statement, every transaction is categorized to a chart of accounts built around how your business actually earns, and the balance sheet is tied out before anything is called finished.
That last step is the one that separates real bookkeeping from categorization. A profit & loss is only as true as the balance sheet behind it.
Included every month
By day 12
Account reconciliation
Bank, credit card, merchant, loan, line of credit
All accounts
Transaction categorization
To your chart of accounts, not a generic template
All activity
Balance sheet tie-out
Loans, prepaids, payroll liabilities, owner equity
Monthly
Financial statements
P&L, balance sheet, statement of cash flows
PDF · XLSX
Written close note
What moved, what to watch, in plain English
1 page
Open-question list
Sent once per close, not dripped across the week
Monthly
Year-end package for your CPA
Delivered to them directly, questions answered by us
Annual
Chart of accounts
Rebuilt, once, properly
Onboarding includes restructuring the chart of accounts so your revenue and cost lines match how you actually sell and deliver. Done once, it makes every future report worth reading.
Access
A named person, not a queue
You work with the same bookkeeper month to month. Questions go to a person who already knows your file, so you're not re-explaining your business to a ticket system.
Fixed-scope engagement
Catch-up & cleanup
For files that are months or years behind — and for files that were technically "kept up" by automation rules nobody has reviewed since setup.
Behind isn't the hard part. Unknown is. So every cleanup starts with a paid diagnostic on your actual file, and the fixed fee is quoted from what's in there rather than from an estimate that moves once we open it.
Common triggers: a lender asking for statements, a CPA refusing to file, a sale or funding round, a partner buyout, or the year the QuickBooks file stopped matching the bank.
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Step 1
Diagnostic
We open the file and produce a written findings report: which periods are reconciled, which accounts don't tie to support, where the opening balances came from, what's sitting in suspense, and how much of it is recoverable. Paid, fixed, and yours to keep whether or not you continue.
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Step 2
Fixed quote and scope
One number, one written scope, one date. If the diagnostic missed something material we tell you before doing the work, not after — and you decide whether it's in scope.
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Step 3
Rebuild
Periods rebuilt from source: statements, merchant reports, loan amortization, payroll registers. Undeposited funds cleared, duplicate deposits removed, personal spending separated, opening balances corrected rather than plugged.
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Step 4
Handover
A reconciled file, a set of statements per closed year, a written record of every material adjustment and why it was made, and a direct line to your CPA so the filing conversation happens without you in the middle.
Add-on engagement
Advisory & reporting
Only worth buying once the books are trustworthy. Forecasting off a file that doesn't reconcile is a way to be confidently wrong.
Cash
Rolling 13-week forecast
Updated with each close. Payroll dates, loan payments, estimated tax set-asides and known receivables laid against the balance, so you can see the tight week six weeks before you're in it.
- Scheduled outflows mapped to actual dates
- Receivable timing based on your real collection history
- Tax set-aside treated as committed, not spare
Margin
Where the money is actually made
Profitability broken down the way your business is actually run — by job, by sales channel, by service line, by property. Usually the first time an owner sees which of their best-selling things is the one losing money.
- Direct cost allocation you can defend
- Overhead treated separately, not smeared
- Trends across periods, not a single snapshot
Plan
Budget vs. actual
An annual budget you build with us, then a monthly variance view. The value isn't the budget — it's the conversation each month about why a line moved.
- Built from your history, not from benchmarks
- Variance flagged by size and by direction
- Revised when reality changes, not defended
Review
A monthly call with a human
Thirty to forty-five minutes after each close. We walk the statements, you ask what you actually want to know, and we write down what changed as a result.
- Scheduled, not "reach out anytime"
- Same person who closed your books
- Written recap after each call
Boundaries
Not included, in writing.
Scope creep in bookkeeping usually runs the other way: a service you assumed was covered turns out not to be, in the month you needed it.
So here is the edge, stated before you're a client.
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Payroll processing
We don't run payroll or file payroll tax returns. We book payroll from your provider's reports and reconcile the liability accounts monthly.
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Tax returns
We don't prepare or file returns of any kind. We produce the year-end package your CPA or EA files from, and answer their questions directly.
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Sales tax filing
We track and reconcile the liability so you always know what's owed. Registration and filing sit with your tax preparer or your filing platform.
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Audit or attest work
We don't issue audits, reviews or compilations. If a lender or investor requires one, we prepare the books and support the firm performing it.
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Bill pay & collections
We don't move your money. We'll tell you what's due and what's overdue; releasing payment stays with you.
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Aggressive positions
We won't book a transaction as something it isn't. If a categorization needs a defensible basis, we ask your tax preparer before it goes in the ledger.
How pricing works
One fixed number, agreed before you commit.
We don't publish a price grid, because a five-account business doing 40 transactions a month and a five-account business doing 900 are not the same job, and a grid would misprice one of them badly.
What we do publish is how the number is built.
01 · Fixed
Flat monthly fee
No hourly billing and no invoice for asking a question. If volume grows enough to change the fee, we tell you before the change takes effect.
02 · Separate
Cleanup is priced on its own
Catch-up work never gets folded into the monthly fee to make the headline look smaller. It's quoted separately, after the diagnostic, as a fixed amount.
03 · Reversible
Month to month
Thirty days' notice, either direction. The ledger lives in your account under your billing, so leaving means removing our access — nothing else moves.
Start with a look at the file you already have.
The books review tells you which periods reconcile, which balance-sheet accounts don't tie out, and what a clean month would cost. You keep the findings either way.