Bookkeeping · All 50 states
AmeribookZ is a remote bookkeeping firm for owner-run American businesses. Every month we reconcile every account, categorize every transaction, and put three statements in your inbox on a date you can plan around.
The cost of behind
By April the pricing decision is made, the hire is made, the equipment is bought. The books confirm what already happened instead of shaping what happens next.
Bookkeeping that arrives late isn't a filing problem. It's a decision problem — and it compounds quietly for years before anyone names it.
Balance isn't profit. It's profit minus taxes you owe, minus payables you forgot, plus deposits that aren't yours yet.
Every question they send is a month you already paid to have recorded properly, being recorded a second time at tax-season rates.
Rules were set up once and never revisited. Everything that didn't match quietly piled up in one bucket nobody owns.
Revenue is one line and costs are another. The picture that would change how you sell was never built.
What we do
Every connected account reconciled to the statement. Every transaction categorized to a chart of accounts built for how your business actually earns. Three financial statements and a plain-English close note, on the same schedule each month.
For files that are months or years behind, or that were "kept up" by rules nobody checked. We rebuild the periods, fix the balance-sheet accounts that never tied out, and hand back a file your CPA can file from.
Once the books are trustworthy, they're worth reading. A rolling cash forecast, the two or three numbers that actually move your business, and a monthly call where someone walks you through what changed and why.
How a month runs
A close is a sequence, not a scramble. Ours runs on the same calendar every month, which is the only reason a delivery date means anything.
Business days are counted from the first business day of the month following the period being closed.
Bank, card, merchant and loan accounts are pulled and matched against the actual month-end statements — not against the feed, which drops and duplicates more often than anyone admits.
Every transaction lands in a real account. Anything genuinely ambiguous goes on one short question list — sent once, not dripped at you across the week.
Loans amortized, prepaids released, payroll liabilities agreed to the provider's reports, owner draws separated from wages. This is the step most files skip, and it's the step that decides whether the P&L is true.
Profit & loss, balance sheet and cash flow, plus a short written note on what moved and what to watch. Written for an owner, not for another accountant.
At year end your preparer gets the package directly and asks us the questions instead of you. You approve; you don't relay.
What you receive
Financial statements are a standard format for a reason — your lender, your CPA and your future buyer all read the same three. So we produce those properly.
But nobody hires a bookkeeper to receive a PDF. The close note is where we tell you, in a paragraph, what changed and what it means.
Who we work with
"Small business bookkeeping" isn't one service. A contractor's hard problem and a Shopify seller's hard problem have almost nothing in common.
Owner-run SMB
Services, retail, professional practices. The usual failure is a chart of accounts inherited from a template that tells you nothing about how you actually make money.
Trades & contractors
If labor, materials and subs aren't landing against the job, your margin is a story. We book to the job so bidding gets better.
E-commerce & digital
A Shopify or Amazon deposit is net of fees, refunds, chargebacks and reserves. Booking it as revenue understates sales and hides your real cost of selling.
Solo & real estate
Consultants, agents, and one-person practices. Usually low volume and high mess, because business and personal share a card.
Boundaries
A firm that claims every service is a firm about to learn one of them on your file.
Here's the honest edge of our scope, in writing, before you're a client — because finding it out in month four is expensive.
We don't run payroll or file payroll tax returns. We book payroll from your provider's reports and reconcile the liability accounts monthly, so wages, employer taxes and withholdings tie out.
We don't prepare or file business or personal returns. We produce the year-end package your CPA or EA files from, and we answer their questions directly.
We don't issue audits, reviews or compilations. If a lender or investor requires one, we prepare the books and support the firm performing it.
We won't quote a cleanup we haven't looked inside. Every catch-up engagement starts with a paid diagnostic so the fixed fee is based on what's actually in the file.
We won't book a transaction as something it isn't. If a categorization needs a defensible basis, we'll ask your tax preparer before it goes in the ledger.
How pricing works
01 · Scoped
Your fee is built from transaction count, connected accounts, entities, and whether you need accrual basis. Two businesses the same size can sit far apart, and it's the volume that explains it.
02 · Fixed
No hourly billing, no surprise invoice for a question you asked. If your volume grows enough to change the fee, we tell you before the change, not after.
03 · Reversible
Thirty days' notice, either direction. The ledger lives in your account under your billing — we work inside it as an invited user, so leaving means removing our access and nothing else.
Every quote follows a books review: we look at the actual file, tell you what state it's in, and give you a fixed figure. The review is where most owners learn something useful whether or not they hire us.
Questions we get
If the answer you need isn't here, ask it in the review request — you'll get a straight answer before anyone asks you for a signature.
No. AmeribookZ doesn't prepare or file tax returns. We produce the closed books and the year-end package your CPA or EA files from, and we answer their questions directly so you're not stuck relaying messages between two professionals.
No. We don't process payroll or file payroll taxes. We book payroll to the ledger from your provider's reports and reconcile the liability accounts each month, so wages, employer taxes and withholdings land where they belong and don't quietly accumulate as a wrong balance.
We regularly take files that are several years behind. Behind isn't the problem — unknown is. That's why every cleanup starts with a paid diagnostic on the actual file, so the fixed fee reflects what's really there instead of an estimate that moves once we open it.
You do. The ledger sits in your account under your billing and we work inside it as an invited user. If you leave, we remove our access and nothing moves. There's no export request, no transition fee, and no version of this where your history is hostage.
No. Monthly bookkeeping runs month to month on thirty days' notice, either direction. Cleanup engagements are fixed-scope and fixed-fee, agreed in writing before any work starts.
Pricing is scoped to transaction volume, connected accounts, number of entities, and basis of accounting. You get one fixed monthly figure in writing before you commit, and it doesn't change without your sign-off. The books review that produces the quote is a real look at your file, not a sales call.
Your bank feeds, your ledger and your receipts are already online; a bookkeeper sitting in your city doesn't touch any of them differently. What matters is whether the close runs on a schedule and whether a named person answers you. Both are true here, in all fifty states.
A structured look at your existing file: what's reconciled, what isn't, which balance-sheet accounts don't tie out, and what a clean month would cost.